Privacy Policy
Last updated: January 2026
1. Introduction
Welcome to Velocity by CalcMenu ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our electronic buffet label management application ("Service").
By using our Service, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We collect information that you provide directly to us:
- Account Information: When you register, we collect your name, email address, and authentication credentials.
- Profile Information: Your role within your organization and tenant/property association.
- Usage Data: Information about how you interact with our Service, including actions taken, features used, and timestamps.
- Device Information: Browser type, operating system, and device identifiers for security and optimization purposes.
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Service
- Authenticate your identity and manage your account
- Process and manage buffet label assignments and event scheduling
- Send you technical notices, updates, and security alerts
- Respond to your comments, questions, and support requests
- Monitor and analyze trends, usage, and activities
- Detect, investigate, and prevent fraudulent or unauthorized activities
4. Information Sharing
We do not sell your personal information. We may share your information only in these circumstances:
- With Your Organization: Information is shared with administrators and authorized users within your organization/tenant.
- Service Providers: We use third-party services (e.g., Supabase for database, ZKONG for label management) that may process your data to provide our Service.
- Legal Requirements: We may disclose information if required by law or to protect our rights, safety, or property.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including encryption, secure authentication (OAuth 2.0), and access controls. However, no method of transmission over the Internet is 100% secure.
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide you with our Service. We may also retain and use your information as necessary to comply with legal obligations, resolve disputes, and enforce our agreements.
7. Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information
- Object to or restrict certain processing of your data
- Request portability of your data
To exercise these rights, please contact your organization administrator or reach out to us directly.
8. Third-Party Services
Our Service integrates with:
- Google OAuth: For authentication. See Google's Privacy Policy.
- Microsoft OAuth: For authentication. See Microsoft's Privacy Statement.
- Supabase: For data storage. See Supabase Privacy Policy.
9. Cookies and Tracking
We use essential cookies to maintain your session and remember your preferences. We do not use advertising or tracking cookies. This section provides detailed information about the cookies we use.
9.1 What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help websites function properly and remember your preferences.
9.2 Cookies We Use
We only use strictly necessary cookies that are essential for the service to function:
| Cookie Name | Purpose | Duration | Type |
|---|---|---|---|
calcmenu_refactored_session |
Maintains your login session and authentication state. Required to keep you signed in. | 15 minutes (idle timeout) | Essential |
9.3 Local Storage
We also use browser local storage (similar to cookies) for the following purposes:
| Storage Key | Purpose | Duration |
|---|---|---|
uiLanguage |
Remembers your preferred interface language | Persistent (until cleared) |
cookiesAccepted |
Remembers that you've acknowledged our cookie notice | Persistent (until cleared) |
sidebarCollapsed |
Remembers your sidebar display preference | Persistent (until cleared) |
9.4 Cookies We Do NOT Use
- Analytics cookies: We do not use Google Analytics or similar tracking services
- Advertising cookies: We do not serve ads or use advertising networks
- Third-party tracking: We do not allow third parties to place tracking cookies
- Social media cookies: We do not embed social media widgets that set cookies
9.5 Managing Cookies
Since we only use essential cookies required for the service to function, disabling them may prevent you from using the application. You can manage cookies through your browser settings:
9.6 Cookie Security
Our session cookies are configured with the following security measures:
- HttpOnly: Cannot be accessed by JavaScript, protecting against XSS attacks
- Secure: Only transmitted over HTTPS connections
- SameSite: Protection against cross-site request forgery
- Session timeout: Automatic logout after 15 minutes of inactivity
10. Children's Privacy
Our Service is not intended for individuals under 16 years of age. We do not knowingly collect personal information from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at:
- Email: privacy@calcmenu.com
- Website: www.calcmenu.com